Roll Call: The following were present: Board members: Sue Derck, Susie Thrasher,
Michelle Stahl, Corey Walker and Terry Wehrkamp. Also in attendance was new
board member Geoff Hyman. Director Susan
Pieper, Assistant Director Diana Coy, and Wilma Mullins, Fiscal Officer, were
also present.
Citizen
Participation: Guest, Fred Pieper was in attendance to
observe.
Financial
/ Fiscal Officer:
Motion to pay bills (Pay-X 012071-012124); (Finance 014212-014248) was made by
Michelle Stahl and seconded by Terry Wehrkamp. Motion carried.
Fiscal Officer Additional Report: Mrs. Mullins
informed the board that just prior to the evening’s meeting, she received word
that the library’s 2008 Public Library Fund (PLF) distribution for December
would be reduced by approximately $2,400. She noted that the board would have
to pass another budget reduction resolution.
Resolution
08-1209 (Budget Reduction)
It is resolved that the Board of Trustees is reducing expenditures by
$2,490.18 due to a decrease in State funding. The revenue amount reduction will
be as follows:
100.01.41110 -- $2,490.18 (Public Library
Fund – formerly State Income Tax)
The appropriation reduction will be as
follows:
100.01.51140 -- $2,490.18 (Office &
Clerical Salaries)
Passed via a roll-call vote in the
affirmative: Susie Thrasher, Geoffrey Hyman, Corey Walker, Terry Wehrkamp,
Michelle Stahl and Sue Derck.
Transfers: Susie Thrasher moved
and Corey Walker seconded to approve the following transfers. Motion carried.
From Amount To
100.01.51140 (Office & Clerical Salaries) $20.00 100.01.51120
(Professional Salaries)
100.01.51140 (Office
& Clerical Salaries) $20.00 100.01.51160 (Service
Workers)
100.01.51140 (Office
& Clerical Salaries) $500.00 100.01.53340 (Grounds &
Snow)
OLD BUSINESS
AED: Mr. Walker gave an
update on the distribution of Automatic External Defibrillators (AED). Randy
Shaffer, Paulding County Director of Homeland Security, will give the library
four units. However, the units – although they do work – may be replaced by new
units due to a recall. No action taken, information only.
1st Aid/CPR/AED Training: Michelle Stahl moved and Corey Walker seconded a motion to approve staff
training at the Defiance Red Cross in 1st Aid/CPR/AED at a cost of
approximately $50 per person. Motion passed. Mrs. Pieper will try to find
funding for this event. Staff will carpool and the driver will be reimbursed
mileage.
Director / Fiscal Officer Contracts: Mrs. Pieper provided copies of
her contract with the new amendments that had been approved at the November
meeting. Mrs. Mullins was also prepared for her contract to be acted on. Since
discussions are ongoing regarding a possible benefactor to keep hours the same,
any contract action was tabled.
NEW BUSINESS
Donation Offer: Terry Wehrkamp informed the board that there was an anonymous donor who
has offered to provide funding so that the library system could remain open
regular hours for FY 2009. Michelle Stahl moved and Susie Thrasher seconded the
motion to accept with gratitude, the generous gift from the anonymous
benefactor – contingent upon discussions between the benefactor and the
library’s fiscal officer, Wilma Mullins. (This gift would cover the
reinstatement of employee hours so that all library locations would not have to
take cuts in hours of operation. This gift would be for a one-year period,
January-December 2009. The gift is not intended to restore any other budget cut
line items, only employee hours/taxes/etc. so that library hours do not have to
be reduced.) Motion passed.
Polaris Quote: Michelle Stahl moved and Terry
Wehrkamp seconded the motion to approve a quote from Polaris to upgrade RAM and
licenses for the library’s circulation system at a cost of $1,880. Motion
passed.
Pritchard Building: Mrs. Pieper informed the board that the library would be purchasing
paint for the painting of the next-door building. The school staff would take
care of the labor. The paint will cost about $250. No action taken, information
only.
Correspondence to Director: Mrs. Pieper shared an e-mail she received from a patron regarding the
budget cuts. This patron felt that the library should only carry books and
movies and not computers, fax machines, copiers, etc. The director answered the
patron with information about the increased use of today’s library. No action
taken, information only.
Adjournment: Corey Walker moved and Michelle Stahl
seconded the motion to adjourn at 7:00. The board then joined the staff for a
beautiful evening of food and fellowship at the staff Christmas party. The
lovely library, festive decorations, delicious appetizers and main dinner, and
exquisitely decorated tables awed everyone. The next board meeting is scheduled
for January 20th, 2009 at 6:00 p.m. at the main library in Paulding,
unless otherwise announced.
________________________________ ______________________________
Michelle Stahl,
Board Secretary Sue
Derck, Board President
MS:snp
ACTION PLAN:
·
Susan Pieper: investigate local grants to help
defray costs for CPR training for staff
·
Terry Wehrkamp: Contact anonymous benefactor and
ask them to meet/talk with Wilma Mullins to work out details of the generous
gift
·
Wilma Mullins: Contact board and director
immediately after numbers are finalized so that the staff, patrons and media
can be notified about library hours, etc.